STPi Sovereign (Self-Hosted / Unlimited) — STPi “For Dummies” Customer Photo & Video Guide

STEP 1 OF 16 · FOR DUMMIES VISUAL STEP

Activate Your Workspace (/start) or Start a 7-Day Free Trial (/trial)

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What you see on screen: Immediately after purchasing any plan on Whop (Solo, Studio, Sovereign, Done-For-You $49/mo, or Executive CV Setup $19) — or signing up at /trial — you receive your private welcome link (/start?t=<check_token>). Opening it displays your Customer Photo Guides (Interactive HTML + PDF) and arms your 24-hour private setup link (/complete/<enroll_token>).

Actual STPi Screen Capture + “For Dummies” Arrows · Step 1 (step-01-whop-trial-start) 🔍 Click image to zoom full-screen

Step 1 — Activate Your Workspace (/start) or Start a 7-Day Free Trial (/trial)

🎯 “FOR DUMMIES” SPEECH-BUBBLE & ARROW CALLOUT KEY ON THIS SCREEN

1

CLICK YOUR PLAN OR 7-DAY TRIAL: Choose Solo ($306), Studio ($613), Sovereign ($920), DFY ($49), CV Setup ($19), or Free Trial.

2

OPEN YOUR PRIVATE /start LINK: Click the personal /start onboarding link shown immediately after checkout or trial signup.

3

PRINT & HAND-FILL SALES CONTRACT: Download STPi-Customer-Sales-Contract.pdf, print, fill by hand in ink & email within 7 business days!

⚠️ Stuck on Step 1? Contact STPi Support FIRST (WhatsApp +263 78 460 0904 or simalidudu@gmail.com / tafadzwamchikanya@gmail.com) before panicking or using random internet advice! Running to the public before contacting us results in immediate removal.

Step-by-Step Instructions

Open the private welcome link supplied after checkout (https://stpi-mint.stpi-cloud.workers.dev/start?t=<your_token>) and enter the exact email address you used at checkout.
Starting a 7-Day Free Trial instead? Visit https://stpi-mint.stpi-cloud.workers.dev/trial, enter your practice name, your name, email, and primary country, and click Start my 7-day trial.
Download or open your Interactive HTML Photo Guide and PDF Photo Guide from the blue banner at the top of the welcome screen.
Click private setup page (/complete/<token>) to proceed to Step 2 and Step 3.

Real Example · Agency Buyer vs. Trial User

• Studio Buyer: Thandiwe buys STPi Studio ($613/mo) on Whop using placements@northstartalent.co.za. She opens her /start?t=... link, enters placements@northstartalent.co.za, and clicks her armed /complete/... link.
• Trial User: Rudo signs up at /trial with rudo@acaciacareers.co.zw. Later, when she buys Solo on Whop with that same email, STPi automatically upgrades her trial workspace in place — keeping every candidate and draft.

STEP 2 OF 16 · FOR DUMMIES VISUAL STEP

Create Your 16-Character Gmail App Password & Free AI Key (Gemini or Groq)

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What you see on screen: STPi sends applications from your own mailbox (so replies go straight to you and your candidate) and uses your own free-tier AI key (Google AI Studio Gemini or Groq) so you never pay per-draft markups.

Actual STPi Screen Capture + “For Dummies” Arrows · Step 2 (step-02-gmail-app-password) 🔍 Click image to zoom full-screen

Step 2 — Create Your 16-Character Gmail App Password & Free AI Key (Gemini or Groq)

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ENABLE 2-STEP VERIFICATION FIRST: Open myaccount.google.com/apppasswords and ensure 2-Step Verification is switched ON.

2

TYPE 'STPi' & CLICK CREATE: Type STPi in the App Name box here and click Create to generate your dedicated mail password.

3

COPY THE 16-LETTER YELLOW CODE: Copy this 16-character code (remove spaces). Never use your regular Gmail login password!

⚠️ Stuck on Step 2? Contact STPi Support FIRST (WhatsApp +263 78 460 0904 or simalidudu@gmail.com / tafadzwamchikanya@gmail.com) before panicking or using random internet advice! Running to the public before contacting us results in immediate removal.

Step-by-Step Instructions

Create your Gmail App Password (2 minutes): Open https://myaccount.google.com/apppasswords (ensure 2-Step Verification is switched ON first). Type STPi as the app name, click Create, and copy the 16-character password (wxyz abcd efgh ijkl). Never paste your regular Google account password.
Create your Free AI Key (1 minute): Open https://aistudio.google.com/app/apikey (Google Gemini — recommended) or https://console.groq.com/keys (Groq). Click Create API key — no credit card required — and copy the key (AIza... or gsk_...).
Paid Plan Non-Gmail Mailboxes: On Solo, Studio, Sovereign, Done-For-You, and CV Setup, you can also use Outlook / Microsoft 365, Yahoo, Zoho, iCloud, or your own custom SMTP/IMAP server.

Real Example · What Valid Keys Look Like

• Mailbox Address: placements@northstartalent.co.za (or simalidudu@gmail.com)
• Gmail App Password: wxyz abcd efgh ijkl (16 letters; spaces are stripped automatically)
• Gemini API Key: AIzaSyD9_example_free_gemini_flash_key_84920 (or Groq: gsk_8f92aB3c...)

STEP 3 OF 16 · FOR DUMMIES VISUAL STEP

Complete Your Private Setup Form (/complete/<token>) & Seal Your Keys

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What you see on screen: The /complete/<token> page collects your brand name, primary country, contact details, sending mailbox credentials, AI key, and optional custom sender domain. All credentials are encrypted end-to-end (RSA-OAEP + AES-256-GCM) before leaving your browser.

Actual STPi Screen Capture + “For Dummies” Arrows · Step 3 (step-03-private-setup-keys) 🔍 Click image to zoom full-screen

Step 3 — Complete Your Private Setup Form (/complete/<token>) & Seal Your Keys

🎯 “FOR DUMMIES” SPEECH-BUBBLE & ARROW CALLOUT KEY ON THIS SCREEN

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ENTER EMAIL & 16-CHAR APP PASSWORD: Type your sending Gmail address here and paste the 16-letter App Password from Step 2.

2

PASTE YOUR FREE GEMINI / GROQ KEY: Paste your free Gemini (AIza...) or Groq (gsk_...) API key here so STPi can tailor your CVs.

3

CLICK 'SEAL & START WORKSPACE': Click this button once. Your keys are encrypted immediately and your one-time setup link locks.

⚠️ Stuck on Step 3? Contact STPi Support FIRST (WhatsApp +263 78 460 0904 or simalidudu@gmail.com / tafadzwamchikanya@gmail.com) before panicking or using random internet advice! Running to the public before contacting us results in immediate removal.

Step-by-Step Instructions

Section 1 · Your business: Enter your Brand name (printed on candidate CVs on Studio/Sovereign), select your Country across our 16 SADC + 5 East/Island markets (ZA, ZW, ZM, NA, TZ, MW, BW, LS, SZ, XB, AO, KE, CD, RW, BI, UG), and enter your name and WhatsApp number.
Section 2 · Sending keys: Select your mailbox provider (Gmail, Outlook, Yahoo, Zoho, iCloud, or My own SMTP/IMAP server), enter the mailbox address, paste your 16-character App Password, and paste your Gemini or Groq API key.
Section 3 · Your own domain (Optional, Paid Plans): Expand Section 3 if you want every candidate to send from candidate.name@yourdomain.co.za via free Brevo (300/day), SMTP2GO (1,000/mo), or your own SMTP server.
Tick the consent confirmation checkbox and click Save and connect.

Real Example · Own-Domain Sending for an Agency

• Brand Name: Northstar Talent · Country: ZA (South Africa)
• Section 2 Reply Inbox: placements@northstartalent.co.za (receives all employer replies via catch-all)
• Section 3 Custom Domain: northstartalent.co.za via Brevo relay → Maya's applications send from maya.ndlovu@northstartalent.co.za.

STEP 4 OF 16 · FOR DUMMIES VISUAL STEP

Automatic Provisioning, Live SMTP Test & Redirect to Your /t/ Command Center

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What you see on screen: As soon as you click Save and connect, your single-use /complete/<token> link is consumed, STPi dispatches the provisioning runner (provision.yml), tests your SMTP & IMAP login live, and redirects your browser straight to /t/<client_id>?t=<check_token>.

Actual STPi Screen Capture + “For Dummies” Arrows · Step 4 (step-04-sealed-provisioning-check) 🔍 Click image to zoom full-screen

Step 4 — Automatic Provisioning, Live SMTP Test & Redirect to Your /t/ Command Center

🎯 “FOR DUMMIES” SPEECH-BUBBLE & ARROW CALLOUT KEY ON THIS SCREEN

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VERIFY GREEN 'SEALED & LIVE' BADGE: Confirms your sending mailbox and AI key passed preflight verification.

2

BOOKMARK YOUR PRIVATE /t/ URL!: Click and bookmark this private workspace link now—it is your permanent login key!

⚠️ Stuck on Step 4? Contact STPi Support FIRST (WhatsApp +263 78 460 0904 or simalidudu@gmail.com / tafadzwamchikanya@gmail.com) before panicking or using random internet advice! Running to the public before contacting us results in immediate removal.

Step-by-Step Instructions

Wait ~60–120 seconds while provisioning seals your tenant configuration and runs a live SMTP/IMAP login check against your mailbox.
Check your status anytime at /check/<client_id>?t=<check_token> or on the top status strip of your /t/<client_id> Command Center.
If your mailbox test shows a warning, open Settings → Mailbox in your dashboard to re-verify your 16-character App Password with one click.

Real Example · Provisioning Status Output

Status: Live — hunt runs 06:00/10:00/14:00/18:00 SAST, Mon–Sat
Provision: ok · tenant northstar provisioned · SMTP login OK · IMAP reply-check OK

STEP 5 OF 16 · FOR DUMMIES VISUAL STEP

Add Your First Candidate Profile (+ Add profile in Settings)

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What you see on screen: Inside your /t/<id> workspace, click Settings in the left navigation rail and click + Add profile. The inline candidate creation form opens with multi-country/city chips, target job titles, avoid-words, and CV file upload (.pdf, .docx, .txt, .md, .rtf up to 8 MB).

Actual STPi Screen Capture + “For Dummies” Arrows · Step 5 (step-05-settings-add-candidate) 🔍 Click image to zoom full-screen

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CLICK '04 SETTINGS' IN LEFT MENU: Click Settings in the left navigation rail, then click the '+ Add profile' button.

2

TYPE FULL NAME & REPLY EMAIL: Type the candidate's full legal name and their reply email address in these two boxes.

3

UPLOAD BASE CV & TARGET ROLES: Attach your current CV (PDF, DOCX, or TXT) and type comma-separated target job titles.

⚠️ Stuck on Step 5? Contact STPi Support FIRST (WhatsApp +263 78 460 0904 or simalidudu@gmail.com / tafadzwamchikanya@gmail.com) before panicking or using random internet advice! Running to the public before contacting us results in immediate removal.

Step-by-Step Instructions

Click Settings in the left sidebar (or top mobile bar), then click + Add profile.
Enter the candidate's Full name and Email address (they receive a Bcc copy and Reply-To on every approved application).
Click one or more Countries they will hunt in (South Africa, Zimbabwe, Zambia, Namibia, Botswana, Kenya, etc.), then click individual Cities or All of <Country>.
Type comma-separated Job titles they want (e.g., Programme Officer, M&E Officer, Project Coordinator) and Titles to avoid (e.g., Director, Intern, Unpaid, Sales Rep).
Attach their base CV file (.pdf, .docx, or .txt) or paste their full CV text, then click Add profile.

Real Example · Adding Candidate Maya Ndlovu

• Full name: Maya Ndlovu · Email: maya.ndlovu@example.com
• Countries: Zimbabwe (ZW) + South Africa (ZA) · Cities: Harare, Bulawayo, Johannesburg
• Job titles they want: Programme Officer, M&E Officer, Monitoring and Evaluation Specialist
• Titles to avoid: Director, Chief, Intern, Volunteer · CV File: Maya_Ndlovu_Base_CV.pdf

STEP 6 OF 16 · FOR DUMMIES VISUAL STEP

Fine-Tune Search Keywords, Per-Country Job Boards (35 Boards) & Relevance Slider

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What you see on screen: Clicking Edit on any candidate card opens the comprehensive single-screen Candidate Editor (#pf-name). Here you control identity details (including optional ZA ID number / driver's licence), multi-country locations, minimum relevance score (50%–90%), per-country job boards, and structured CV experience/education.

Actual STPi Screen Capture + “For Dummies” Arrows · Step 6 (step-06-candidate-editor-boards) 🔍 Click image to zoom full-screen

Step 6 — Fine-Tune Search Keywords, Per-Country Job Boards (35 Boards) & Relevance Slider

🎯 “FOR DUMMIES” SPEECH-BUBBLE & ARROW CALLOUT KEY ON THIS SCREEN

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EDIT WANTED & EXCLUDED KEYWORDS: Type the exact roles you want here, and list excluded words (like Intern, Junior) below it.

2

ADJUST MINIMUM MATCH SCORE: Keep the relevance slider between 60% and 70% so only high-fit vacancies enter your queue.

3

TICK YOUR COUNTRIES & JOB BOARDS: Select any of the 21 African countries & 76 job board endpoints, then click Save Profile!

⚠️ Stuck on Step 6? Contact STPi Support FIRST (WhatsApp +263 78 460 0904 or simalidudu@gmail.com / tafadzwamchikanya@gmail.com) before panicking or using random internet advice! Running to the public before contacting us results in immediate removal.

Step-by-Step Instructions

On any candidate card in Settings → Profiles, click Edit.
Add or remove Wanted job titles and Words to avoid using the interactive chip inputs (#addkw, #addav). One well-chosen avoid word (like Senior or Intern) filters out dozens of noisy ads.
Adjust the Minimum match score slider (#rg-min, default 72%). Lowering to 62%–68% widens the funnel in smaller markets; raising to 78%+ keeps only tightly matched vacancies.
Select specific Job boards (or leave all ticked for full country coverage across all 35 board families: PNet, CareerJunction, Careers24, JobMail, MyJobMag, VacancyMail, NGOJobBoard, ReliefWeb, Classifieds ZW, JobsZM, GoZambiaJobs, regional newspapers, and remote boards).
Review or edit the structured Summary, Skills, Experience, and Education fields, then click Save changes.

Real Example · Configuring Candidate 3 (Lerato) for Accounting Roles

• Wanted titles: Senior Accounts Clerk, Bookkeeper, Assistant Accountant
• Avoid words: Audit Partner, Trainee, Internship · Min Relevance: 70%
• Boards: careerjunction, pnet, careers24, myjobmag · CV Design: Apex Executive (#C9A227 gold accent)

STEP 7 OF 16 · FOR DUMMIES VISUAL STEP

Pick from All 12 ATS CV Designs, Custom Accents & Attach Certificates (Up to 3 per Batch)

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What you see on screen: Every candidate card features one-click swatches for all 12 ATS-parseable CV designs (Classic, Indigo, Emerald, Sunset, Modern, Aurora, Mono, Apex Executive, Slate, Onyx, Coral, Vine), plus buttons for CV, Certificates, Photo, and Mailbox.

Actual STPi Screen Capture + “For Dummies” Arrows · Step 7 (step-07-cv-designs-certificates) 🔍 Click image to zoom full-screen

Step 7 — Pick from All 12 ATS CV Designs, Custom Accents & Attach Certificates (Up to 3 per Batch)

🎯 “FOR DUMMIES” SPEECH-BUBBLE & ARROW CALLOUT KEY ON THIS SCREEN

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PICK 1 OF 12 EXECUTIVE CV DESIGNS: Click any of the 12 ATS-parseable designs (Classic, Indigo, Emerald, Modern, Apex, etc.).

2

CHOOSE ACCENT COLOUR & THEME: Pick a custom hex accent colour and toggle Light or Dark header styling here.

3

UPLOAD CERTIFICATES & HEADSHOT: Click Certificates or Photo here to attach qualification scans (3 at a time) and your headshot.

⚠️ Stuck on Step 7? Contact STPi Support FIRST (WhatsApp +263 78 460 0904 or simalidudu@gmail.com / tafadzwamchikanya@gmail.com) before panicking or using random internet advice! Running to the public before contacting us results in immediate removal.

Step-by-Step Instructions

Pick a CV Design: Click any of the 12 design swatches on the candidate card (or inside Edit Profile) to switch their CV look immediately. Modern (Modern, Aurora, Mono) and Executive (Apex, Slate, Onyx, Coral, Vine) designs also unlock Custom Accent Colours (#RRGGBB) and Dark / Light Header Themes.
Attach Qualification Certificates (Mandatory before sending): Click Certificates on the candidate card, select up to 3 files at a time (.pdf, .jpg, .png, up to 8 MB each), and click Attach. Need more than 3 certificates? Simply click Certificates again — new files merge automatically by filename!
Optional Headshot Photo: Click Photo to attach a .jpg/.png/.webp portrait for the photo-slot CV designs (Modern, Aurora, Mono, Apex, Slate, Onyx, Coral, Vine).

Real Example · Merging 5 Certificates in Two Batches

• Batch 1: Select BSc_Hons_Degree.pdf, Project_Management_Cert.pdf, and Drivers_Licence.pdf → Click Attach.
• Batch 2: Click Certificates again (leave 'Replace current set' unticked) → Select SHEQ_Diploma.pdf and First_Aid.pdf → Click Attach. All 5 certificates now ride with every application!

STEP 8 OF 16 · FOR DUMMIES VISUAL STEP

Inspect the Live Multi-Page A4 Preview (Cover Letter + Tailored CV + Certificates)

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What you see on screen: Clicking Preview CV & pack opens the interactive full-screen Document Preview Modal (#pvwrap). It renders Page 1 (the business-plain Cover Letter), Page 2 (the styled A4 CV in your chosen theme, accent, and Dark/Light header mode), and Page 3+ (each attached qualification certificate on its own page).

Actual STPi Screen Capture + “For Dummies” Arrows · Step 8 (step-08-cv-live-preview-modal) 🔍 Click image to zoom full-screen

Step 8 — Inspect the Live Multi-Page A4 Preview (Cover Letter + Tailored CV + Certificates)

🎯 “FOR DUMMIES” SPEECH-BUBBLE & ARROW CALLOUT KEY ON THIS SCREEN

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CLICK ANY DESIGN PILL TO COMPARE: Click across all 12 design pills at the top of the modal to see your real CV re-style live.

2

REVIEW COVER LETTER, CV & CERTS: Scroll down to inspect Page 1 (Cover Letter), Page 2–3 (CV), and attached Certificate pages.

3

CLICK 'USE THIS DESIGN' OR 'PRINT': Click 'Use this design' to lock it in, or 'Print / save PDF' to save an A4 PDF copy.

⚠️ Stuck on Step 8? Contact STPi Support FIRST (WhatsApp +263 78 460 0904 or simalidudu@gmail.com / tafadzwamchikanya@gmail.com) before panicking or using random internet advice! Running to the public before contacting us results in immediate removal.

Step-by-Step Instructions

On any candidate card in Settings, click Preview CV & pack.
Click through all 12 CV design pills across the top of the preview bar (Classic through Vine), test Accent colour dots, and toggle Dark / Light header to compare styles live.
Click Use this design for <Candidate> to lock in your favourite look for all future applications.
Press Escape or click Close to return to your workspace without losing your scroll position.

Real Example · Choosing Between Emerald, Modern & Apex Executive

• NGO / Development Roles (Maya Ndlovu): Emerald or Vine with Light header.
• Corporate Finance / Executive Roles (Lerato Mokoena): Apex Executive with #C9A227 gold accent & Dark band.
• Engineering / Tech Roles (Noah Moyo): Modern or Slate with #2E9BFF cobalt accent.

STEP 9 OF 16 · FOR DUMMIES VISUAL STEP

Verify & Test Your Workspace Mailbox (or Connect Per-Candidate Mailboxes)

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What you see on screen: In Settings, the Sending mailbox panel displays your connected workspace address, verification timestamp, last preflight status, Test connection button, and Replace mailbox form. Each candidate card also has its own Mailbox button if you want a candidate to send from their personal Gmail/Outlook.

Actual STPi Screen Capture + “For Dummies” Arrows · Step 9 (step-09-mailbox-verify-test) 🔍 Click image to zoom full-screen

Step 9 — Verify & Test Your Workspace Mailbox (or Connect Per-Candidate Mailboxes)

🎯 “FOR DUMMIES” SPEECH-BUBBLE & ARROW CALLOUT KEY ON THIS SCREEN

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CLICK 'TEST CONNECTION' ANYTIME: Runs a safe live SMTP & IMAP preflight check to confirm your email is ready to send.

2

REPLACE OR ASSIGN PER-SEAT EMAIL: Update your 16-character App Password or assign a separate mailbox to each candidate seat.

⚠️ Stuck on Step 9? Contact STPi Support FIRST (WhatsApp +263 78 460 0904 or simalidudu@gmail.com / tafadzwamchikanya@gmail.com) before panicking or using random internet advice! Running to the public before contacting us results in immediate removal.

Step-by-Step Instructions

Scroll to Sending mailbox in Settings and click Test connection whenever you rotate an App Password or want to verify SMTP health before approving a round.
Wait ~60 seconds and click Refresh (or tick Watch 10 min in the top bar) to see the live SMTP login OK verification timestamp.
Optional Per-Candidate Mailbox: Want Noah's applications to send directly from noah.moyo@gmail.com instead of the shared agency mailbox? Click Mailbox on Noah's profile card, enter his address and 16-char App Password, and click Verify & connect.

Real Example · Shared Agency Mailbox vs. Per-Candidate Mailbox

• Default (Shared): Maya and Leah send via placements@northstartalent.co.za (signed 'Maya Ndlovu via Northstar Talent', Reply-To both Maya and the agency).
• Override (Per-Candidate): Noah connects noah.moyo@gmail.com → his sends originate directly from his own Gmail.

STEP 10 OF 16 · FOR DUMMIES VISUAL STEP

Your Daily Command Overview (#dash) — Status Strip, Quotas, Priority Queue & 14-Day Funnel

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What you see on screen: The Overview view (#v-dash) is your daily home screen. At a glance it shows your 4-pill status strip (Account, Hunts, Mailbox, Queue), monthly send & active profile capacity meters, the Needs Approval priority queue, and your 14-Day Send & Reply Analytics chart.

Actual STPi Screen Capture + “For Dummies” Arrows · Step 10 (step-10-command-overview-dash) 🔍 Click image to zoom full-screen

Step 10 — Your Daily Command Overview (#dash) — Status Strip, Quotas, Priority Queue & 14-Day Funnel

🎯 “FOR DUMMIES” SPEECH-BUBBLE & ARROW CALLOUT KEY ON THIS SCREEN

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CHECK APPLICATIONS READY TO SEND: This big counter shows how many tailored job applications are waiting for your approval.

2

CLICK 'REVIEW ROUNDS' BUTTON: Click here every morning (after the 04:17 UTC daily hunt) to review matches.

3

WATCH MAILBOX, QUOTA & REPLIES: Monitor your verified sending address, monthly send allowance, and 14-day reply chart.

⚠️ Stuck on Step 10? Contact STPi Support FIRST (WhatsApp +263 78 460 0904 or simalidudu@gmail.com / tafadzwamchikanya@gmail.com) before panicking or using random internet advice! Running to the public before contacting us results in immediate removal.

Step-by-Step Instructions

Open your /t/<id> workspace each morning (after the 06:00 and 10:00 SAST hunt rounds) or afternoon (after the 14:00 and 18:00 SAST rounds).
Check the top Status Strip and Capacity Meters (Monthly sends used, Active profiles, Win / Reply rate).
Review the Needs Approval cards right at the top of Overview: you can click any match card to inspect the full draft, or click Approve & send / Pass directly.
Need live updates while an action runs? Tick Watch 10 min in the top-right header (performs at most 10 bounded 60-second checks while the tab is visible; zero idle background polling).

Real Example · Reading Your 14-Day Conversion Funnel

• Hunted: 29 matches → Approved: 27 → Sent: 27 (93% send success) → Employer Replies: 3 (12% reply rate).
• If Send failures shows 1, click the failed card to see why (e.g. mailbox password rotated) and click Approve & retry.

STEP 11 OF 16 · FOR DUMMIES VISUAL STEP

Rounds View (#rounds) — Batch-Review Daily Hunt Matches

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What you see on screen: Clicking Rounds in the sidebar groups all researched job matches by hunt batch (R-1018-AM · Morning matches, R-1018-PM · Afternoon matches). Each card displays the candidate name, job title, employer, relevance score (89%), application route (✉️ emailed application vs 📦 portal apply pack), and closing date countdown.

Actual STPi Screen Capture + “For Dummies” Arrows · Step 11 (step-11-rounds-batch-review) 🔍 Click image to zoom full-screen

Step 11 — Rounds View (#rounds) — Batch-Review Daily Hunt Matches

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OPEN '02 ROUNDS' IN LEFT SIDEBAR: Lists every matched vacancy grouped by hunt round and candidate profile.

2

CHECK MATCH SCORE & DEADLINE CHIP: Every card shows the AI match percentage and closing date so urgent roles come first.

3

CLICK A JOB OR 'APPROVE ALL': Click any row to inspect its cover letter & CV, or click 'Approve all' to dispatch the batch.

⚠️ Stuck on Step 11? Contact STPi Support FIRST (WhatsApp +263 78 460 0904 or simalidudu@gmail.com / tafadzwamchikanya@gmail.com) before panicking or using random internet advice! Running to the public before contacting us results in immediate removal.

Step-by-Step Instructions

Click Rounds in the navigation bar to see every open and recent hunt batch.
Notice the two application routes:
1. ✉️ Emailed application: The job advert includes a recruitment email address. Tapping Approve & send emails the tailored cover letter, CV PDF, and attached certificates directly from your mailbox.
2. 📦 Portal apply pack: The employer requires an online web form (e.g. Workday/SuccessFactors). STPi prepares the tailored PDF pack and cover letter so you can upload it in 30 seconds and click Mark applied.
Want to approve or skip an entire batch at once? Use Approve all & send (n) or Pass all on the round header.

Real Example · Morning Hunt Round R-1018-AM

• Match 1: Maya Ndlovu → Monitoring & Evaluation Officer @ Example Foundation · 89% match · ✉️ emailed application · Closes in 6 days.
• Match 2: Noah Moyo → Environmental Compliance Officer @ Example Services · 84% match · 📦 portal apply pack.

STEP 12 OF 16 · FOR DUMMIES VISUAL STEP

Inspect the Application Drawer, Download Apply Packs & Tap Approve & Send

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What you see on screen: Clicking any match card in Overview or Rounds slides open the detailed Application Inspection Drawer (#slide). It shows the full tailored cover letter, recipient address, downloadable PDF apply pack, original job posting link, candidate profile summary, and the primary action buttons.

Actual STPi Screen Capture + “For Dummies” Arrows · Step 12 (step-12-application-drawer-approve) 🔍 Click image to zoom full-screen

Step 12 — Inspect the Application Drawer, Download Apply Packs & Tap Approve & Send

🎯 “FOR DUMMIES” SPEECH-BUBBLE & ARROW CALLOUT KEY ON THIS SCREEN

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READ DRAFT COVER LETTER & PDF PACK: Inspect the tailored email body and click 'Download PDF pack' to view the full A4 attachment.

2

CLICK GREEN 'APPROVE & SEND' BUTTON: One tap dispatches the email + A4 CV pack directly from your own verified mailbox!

3

OR CLICK 'MARK APPLIED' / 'PASS': Use 'Mark applied' if you submitted on an external web portal, or 'Pass' to skip the role.

⚠️ Stuck on Step 12? Contact STPi Support FIRST (WhatsApp +263 78 460 0904 or simalidudu@gmail.com / tafadzwamchikanya@gmail.com) before panicking or using random internet advice! Running to the public before contacting us results in immediate removal.

Step-by-Step Instructions

Click any match card to open the right-hand Application Drawer.
Read the tailored cover letter and verify the role details (Open the job ad ↗ opens the live vacancy source).
Choose your action:
• Approve & send: Immediately queues the email send (dispatches decide.yml and delivers via your SMTP mailbox within ~60 seconds).
• Pass: Permanently skips this vacancy and deletes its temporary draft PDFs.
• Copy letter / Download PDFs + Mark applied (Portal route): For portal vacancies, download the tailored CV PDF, click Copy letter, submit on the employer's portal, and click Mark applied.

Real Example · The Golden Rule of STPi

Nothing ever sends without your explicit tap on Approve & send. Unreviewed drafts automatically expire and purge their temporary PDFs after 72 hours so stale jobs never clutter your queue.

STEP 13 OF 16 · FOR DUMMIES VISUAL STEP

Activity Ledger & Employer Replies (#activity) — Instant Local Search & Filters

SOLOSTUDIOSOVEREIGNDFYTRIAL

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What you see on screen: Clicking Activity opens your chronological audit trail and employer reply tracker. Filter chips (All · Sent · Replied · Bounced · Passed) and the search bar (#q) slice your history instantly in the browser with zero network requests.

Actual STPi Screen Capture + “For Dummies” Arrows · Step 13 (step-13-activity-ledger-replies) 🔍 Click image to zoom full-screen

Step 13 — Activity Ledger & Employer Replies (#activity) — Instant Local Search & Filters

🎯 “FOR DUMMIES” SPEECH-BUBBLE & ARROW CALLOUT KEY ON THIS SCREEN

1

CLICK '03 ACTIVITY' IN LEFT MENU: Opens your permanent chronological audit log of every application and employer response.

2

CLICK 'REPLIED' FILTER CHIP: Filters strictly to applications where an employer replied (interview invites, questions, etc.).

3

TYPE IN THE INSTANT SEARCH BAR: Search by candidate name, company, or role title with zero waiting.

⚠️ Stuck on Step 13? Contact STPi Support FIRST (WhatsApp +263 78 460 0904 or simalidudu@gmail.com / tafadzwamchikanya@gmail.com) before panicking or using random internet advice! Running to the public before contacting us results in immediate removal.

Step-by-Step Instructions

Click Activity in the left navigation rail.
Click Replied to filter strictly to applications where an employer responded (STPi checks your reply inbox via read-only IMAP during every hunt cycle and classifies interview invites, questions, rejections, and bounces).
Type a candidate name (e.g. Maya), company, or job title into the search box to filter the ledger on the spot.
Click any replied item to open the drawer and read the employer's reply summary alongside the original application.

Real Example · Spotting an Interview Invitation

• Chip: Replied · Candidate: Maya Ndlovu · Role: Research Assistant at Example Institute
• Inline Employer Reply: "Thank you. Please share your interview availability." — team@example.invalid

STEP 14 OF 16 · FOR DUMMIES VISUAL STEP

Manage Your Plan, Notifications, Reference Search & 3-Rail Support Desk (#help)

SOLOSTUDIOSOVEREIGNDFYSETUPTRIAL

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What you see on screen: In Settings → Plan and Help, you can inspect your active subscription tier, renewal date, and one-tap Whop upgrade cards (in Rand or USD, monthly or annual), toggle notification switches, open your Customer Photo Guides, or send a support ticket via Email, WhatsApp, or Discord.

Actual STPi Screen Capture + “For Dummies” Arrows · Step 14 (step-14-plan-quotas-helpdesk) 🔍 Click image to zoom full-screen

Step 14 — Manage Your Plan, Notifications, Reference Search & 3-Rail Support Desk (#help)

🎯 “FOR DUMMIES” SPEECH-BUBBLE & ARROW CALLOUT KEY ON THIS SCREEN

1

CLICK '05 HELP' BEFORE PANICKING!: Always come here FIRST if you have any question—never rely on random internet forum advice!

2

SEARCH ANSWERS OR OPEN GUIDES: Type any keyword (mailbox, CV, quota) or download your PDF, MD, HTML & Video Guides here.

3

CLICK EMAIL OR WHATSAPP SUPPORT: One click messages STPi Support (+263 78 460 0904 / simalidudu@gmail.com) with your Client ID.

⚠️ Stuck on Step 14? Contact STPi Support FIRST (WhatsApp +263 78 460 0904 or simalidudu@gmail.com / tafadzwamchikanya@gmail.com) before panicking or using random internet advice! Running to the public before contacting us results in immediate removal.

Step-by-Step Instructions

Upgrading Your Plan: In Settings → Your plan, click Get Solo / Studio / Sovereign (in Rands or USD). Always use the same checkout email so your workspace upgrades in place automatically.
Notification Switches: Toggle Email me new rounds, Also notify me in Discord, or Weekly digest — each switch saves instantly.
Instant Workspace Reference (#help): Click Help in the sidebar and type any keyword (mailbox, certificates, CV, quota) into Find a control, workflow or answer for instant offline answers.
Submit a Support Ticket: Fill out Subject, Urgency, and What happened? at the bottom of Help, then click Send via Email ↗, Send via WhatsApp ↗ (+263 78 460 0904), or Send via Discord.

Real Example · Safe Support Handoff

When you click Send via Email or Send via WhatsApp, STPi pre-fills your Client Name and Client ID (Northstar Talent (northstar-4f8a)) while automatically stripping your private check_token so your link stays secret.

STEP 16 OF 16 · FOR DUMMIES VISUAL STEP

Sovereign Self-Hosted Edition ($920/mo) — Docker Compose, Signed Licence & Unlimited Seats

SOVEREIGN

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What you see on screen: Sovereign buyers receive an Ed25519-signed STP1.* licence key upon checkout (and automatically on every renewal). Running docker compose -f docker-compose.sovereign.yml up -d boots the full multi-tenant STPi appliance on your own Linux server or VPS with unlimited candidates and unlimited sends.

Actual STPi Screen Capture + “For Dummies” Arrows · Step 16 (step-16-sovereign-docker-setup) 🔍 Click image to zoom full-screen

Step 16 — Sovereign Self-Hosted Edition ($920/mo) — Docker Compose, Signed Licence & Unlimited Seats

🎯 “FOR DUMMIES” SPEECH-BUBBLE & ARROW CALLOUT KEY ON THIS SCREEN

1

PASTE STPI_LICENCE_KEY INTO .env: Place your signed STP1.* licence blob, STPI_MASTER_KEY, and STPI_ADMIN_TOKEN into .env.

2

RUN docker compose up -d: Boots the full multi-tenant STPi appliance on your own Linux server or VPS.

3

VERIFY stpi licence-status: Confirms VALID cryptographic signature, expiry date, and unlimited candidate seats.

⚠️ Stuck on Step 16? Contact STPi Support FIRST (WhatsApp +263 78 460 0904 or simalidudu@gmail.com / tafadzwamchikanya@gmail.com) before panicking or using random internet advice! Running to the public before contacting us results in immediate removal.

Step-by-Step Instructions

Download Image & Compose File: On any Linux VPS or machine with Docker installed, run docker pull ghcr.io/stpi-cloud/stpi:latest and download https://getstpi.pages.dev/downloads/docker-compose.sovereign.yml.
Generate Keys & .env: Run docker run --rm ghcr.io/stpi-cloud/stpi:latest stpi keygen and stpi admin-token. Create .env with STPI_LICENCE_KEY=<your STP1.* blob>, STPI_MASTER_KEY=<keygen>, and STPI_ADMIN_TOKEN=<admin-token>.
Start & Verify Licence: Run docker compose -f docker-compose.sovereign.yml up -d and docker compose -f docker-compose.sovereign.yml exec stpi stpi licence-status — verify it prints VALID and seats: unlimited.
Add Tenants & Open Console: Run docker compose -f docker-compose.sovereign.yml exec stpi stpi tenant add my-firm --name "My Firm", run stpi doctor, and open http://your-server:8080 to manage all candidates, rounds, and approvals.

Real Example · Sovereign `.env` & Renewal

STPI_LICENCE_KEY=STP1.eyJclientIjoiTWVyaWRpYW4iLCJleHAiOiIyMDI2LTExLTI1Iiwic2VhdHMiOjB9...
STPI_MASTER_KEY=8f4b2e1c9d0a7f6e5b4c3d2e1f0a9b8c7d6e5f4a3b2c1d0e
STPI_ADMIN_TOKEN=adm_9c8d7e6f5a4b3c2d1e0f
# On renewal, replace STPI_LICENCE_KEY and run: docker compose -f docker-compose.sovereign.yml up -d

Part 1 · Onboarding & Activation

Activate Your Workspace (/start) or Start a 7-Day Free Trial (/trial)

Step-by-Step Instructions

Real Example · Agency Buyer vs. Trial User

Create Your 16-Character Gmail App Password & Free AI Key (Gemini or Groq)

Step-by-Step Instructions

Real Example · What Valid Keys Look Like

Complete Your Private Setup Form (/complete/<token>) & Seal Your Keys

Step-by-Step Instructions

Real Example · Own-Domain Sending for an Agency

Automatic Provisioning, Live SMTP Test & Redirect to Your /t/ Command Center

Step-by-Step Instructions

Real Example · Provisioning Status Output

Part 2 · Candidate Profiles, CVs & Certificates (#settings)

Add Your First Candidate Profile (+ Add profile in Settings)

Step-by-Step Instructions

Real Example · Adding Candidate Maya Ndlovu

Fine-Tune Search Keywords, Per-Country Job Boards (35 Boards) & Relevance Slider

Step-by-Step Instructions

Real Example · Configuring Candidate 3 (Lerato) for Accounting Roles

Pick from All 12 ATS CV Designs, Custom Accents & Attach Certificates (Up to 3 per Batch)

Step-by-Step Instructions

Real Example · Merging 5 Certificates in Two Batches

Inspect the Live Multi-Page A4 Preview (Cover Letter + Tailored CV + Certificates)

Step-by-Step Instructions

Real Example · Choosing Between Emerald, Modern & Apex Executive

Verify & Test Your Workspace Mailbox (or Connect Per-Candidate Mailboxes)

Step-by-Step Instructions

Real Example · Shared Agency Mailbox vs. Per-Candidate Mailbox

Part 3 · Daily Operation: Reviewing, Approving & Tracking

Your Daily Command Overview (#dash) — Status Strip, Quotas, Priority Queue & 14-Day Funnel

Step-by-Step Instructions

Real Example · Reading Your 14-Day Conversion Funnel

Rounds View (#rounds) — Batch-Review Daily Hunt Matches

Step-by-Step Instructions

Real Example · Morning Hunt Round R-1018-AM

Inspect the Application Drawer, Download Apply Packs & Tap Approve & Send

Step-by-Step Instructions

Real Example · The Golden Rule of STPi

Activity Ledger & Employer Replies (#activity) — Instant Local Search & Filters

Step-by-Step Instructions

Real Example · Spotting an Interview Invitation

Manage Your Plan, Notifications, Reference Search & 3-Rail Support Desk (#help)

Step-by-Step Instructions

Real Example · Safe Support Handoff

Part 4 · Self-Hosted Editions (Free Forever Demo & Sovereign Docker)

Sovereign Self-Hosted Edition ($920/mo) — Docker Compose, Signed Licence & Unlimited Seats

Step-by-Step Instructions

Real Example · Sovereign `.env` & Renewal